Project Assistant

Job description

This is a key position within the Cash and NFI (non-food items) Programme and is integral to the day to day management of the programme. The candidate is expected to closely work with the Cash & NFI Project Officer to coordinate supervision, implementation, monitoring, evaluation and compliance with high technical quality and standards as well as Standard Operating Procedures related to Cash activities. The successful candidate will also demonstrate leadership, and technical competence to assist in the design, implementation and management of Cash and NFI projects and strict adherence to accountability principles at programme and community level.  Experience in carrying out Market Assessments and/or price monitoring is preferred.

Position in organisation

• Reports to Senior Cash & NFI Project Officer
• Line Manages Assessors, supervising implementation of Cash and NFI Programmes.

Organisational requirements

• The post-holder will, at all times, carry out their responsibilities with the utmost respect for the protection of children in accordance with Tearfund’s Child and Vulnerable Adult Protection Policy
• The post-holder will be expected to behave in accordance with Tearfund’s ‘Code of Conduct’ as referred to in the Personal Conduct Policy.
• The post-holder will be required to help meet the needs of all, regardless of ethnicity, gender or religious beliefs in line with Tearfund’s commitment to impartiality.
  1. PROGRAMME STRATEGY
• Assist the Cash & NFI Project Officer to develop household needs and market assessments.

1. 1. PROJECT/SUPPORT FUNCTION MANAGEMENT

• Conduct household assessments to select project beneficiaries (using Kobo platform and other tools)
• Maintain high quality beneficiary databases.
• Assist in selecting suitable distribution sites.
• Assist in delivering safe and secure cash distributions.
• Assist in training casual assessors in household surveys and market assessments.
• Assist in training casual staff in the use of household surveys.
• Assist in the sign-out, use and tracking of assets.
• Assist in organising assessors, working with the project officer to ensure that timesheets are accurately completed, assessors know when they are needed and what to do.
• Supervise casual staff to ensure that high quality household surveys are taken.
• Attend and potentially oversee NFI distributions, ensuring that people are treated well, information is communicated in a timely and appropriate way to beneficiaries and that paperwork meets compliance standards.
• Follow up receipts and attendance records, ensuring information is accurate in the database and matches invoices.

1. 1. TEAM MANAGEMENT

• Assist the Cash Project Officer in mentoring, training and development of other staff by demonstrating leadership and conducting at least one training for casual staff within the contract period.

1. 1. EXTERNAL REPRESENTATION

• Assist in establishing and maintaining good working relationships with local authorities in project areas.

1. 1. CORPORATE POLICY AND COMPLIANCE

• Support the team to uphold Tearfund values, including beneficiary accountability process for effective community participation and engagement. Ensure that feedback from beneficiaries is communicated to the Beneficiary Accountability Officer or senior leadership.
• Comply with all relevant Security and Field Movement procedures, and ensure that assessors are also doing so.
• Responsible for personal compliance with the policies and procedures set out in Tearfund’s policies and other procedures that may be applicable.

Qualifications & Preferred Skills

• Diploma in Education (College level)
• Experience in Humanitarian Emergencies
• Experience in delivery of Cash-based programming and/or NFI distribution.
• Experience of people management
• Experience in Project planning, implementation, supervision, and monitoring.
• Experience of leading ethnically diverse teams
• Proven communicator with experience in facilitating team meetings, problem solving and participatory planning.
• Leadership skills
• Negotiation and representation skills
• Analytical skills
• Problem solving skills
• Training skills
• Good verbal communication skills in English, Arabic and Kurdish.
• Able to organise and oversee distributions.
• Ability to learn and apply knew knowledge fast
• Computer literate with emphasis on analytical design applications.
• Administrative skills
• Humanitarian motivation
• Emotionally mature
• Team player
• Understanding and sensitivity to ethnic and cross-cultural issues
• Flexible and adaptable to dynamic conflict environments
• Ability to remain calm under pressure
• Diplomatic and determined
• Willingness work in basic field conditions
• Commitment to Tearfund’s Mission, Values and Beliefs Statement