HR Assistant

Job description

The HR Assistant is responsible for all daily HR administration tasks in the DRC Mosul office, supported by the Senior HR Officer in Erbil.

  • Assist Senior HR Officer in recruitment procedures for Mosul staff.
  • Support Senior HR Officer to conduct staff induction sessions, training on Code of Conduct, Confidentiality, Conflict of Interest, etc.
  • To handle staff leave requests.
  • Monitor, regulate and supervise the daily attendance of employees, assist in proper management of working hours, overtime, annual leave and official holidays.
  • Ensure that records of all HR related information (HR database, leaves, and documents for personnel files, including interview records) are sent on timely basis to Erbil office.
  • Follow-up on submission of timesheets for all national staff in Mosul office on a monthly basis.
  • Updating contact list for Mosul office on regular basis.
  • Assist the Senior HR Officer in following up on staff appraisal processes.
  • Any other related task assigned by line manager.


Qualifications & Preferred Skills

  •  Relevant university degree or similar education
  • Minimum of 1 year experience in Admin and HR position, experience in the NGO sector is an asset
  • Good interpersonal and communications skills with a proven ability to work with a wide range of managers and staff members
  • Good attention to detail and ability to work under time pressure
  • Strong communication skills both writing and oral
  • Excellent interpersonal and team work skills
  • Excellent computer skills (Word, Excel, databases)
Preferred attributes 
  • Experience in working with international NGOs
  • Knowledge of local (labour) laws and regulations
Competency Profile:
  • Analytical Skills
  • Planning Skills
  • Communication
  • Teamwork Skills
  • Initiative (proactive)
  • Professionalism ​
  •  Fluent in spoken and written Arabic, Kurdish and English
In this position, you are expected to demonstrate DRC’ five core competencies:
  1. Striving for excellence: You focus on reaching results while ensuring an efficient process.
  2. Collaborating: You involve relevant parties and encourage feedback.
  3. Taking the lead: You take ownership and initiative while aiming for innovation.
  4. Communicating: You listen and speak effectively and honestly.
  5. Demonstrating integrity: You act in line with our vision and values.
Only candidates can apply for this job.

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