Job description
- Establish, manage, and maintain personnel files in an accurate and consistent manner;
- Substantiates applicants’ skills by administering and scoring tests where applicable;
- Schedules candidate interviews by coordinating appointments with the relevant panel members;
- Welcomes new employees to the organization and conducts orientation;
- Provides payroll information by collecting time and attendance records;
- Maintains and regularly updates attendance records and Time Sheet of staff;
- Submits employee data reports by assembling, preparing, and analyzing data and information;
- Maintains employee information by entering and updating employment and status-change data;
- Provides secretarial support by entering, formatting, and printing information; organizing work;
- Maintains staff confidence and keeps human resource information highly confidential; Prepares Employment contracts;
- Enters all required data of all staff members into QANDIL’s HR system and policies; Reviews all applications to vacancies; prepares candidate shortlists; participates in recruitment;
- Keeps records and maintains all relevant correspondence, incoming and outgoing letters; Creates and maintains filing and reference system as per QANDIL’s guidelines;
- Drafts routine correspondence, letters, documents and forms related to QANDIL admin matters;
- The HR/Admin Assistant may also be assigned other relevant tasks by his/her line manager(s).
Qualifications & Preferred Skills
- University degree, preferably in the area of human resources or administration;
- Two years of previous HR experience is highly desired; Fluency in Arabic & English Languages;
- Excellent written and verbal communication and organizational skills;
- Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds;
- Ability to handle confidential matters;
- Ability to meet deadlines and work under pressure.
- Excellent level of computer literacy required.
- Personal commitment, efficiency, flexibility, and drive for results
