Grants and Reporting Assistant

Job description

  • Receive and consolidate grant –specific information from senior program officers
  • Support the grants manager to consolidate internal documentation per grant, such as but not limited to work plans, procurement plans and HR plans
  • Assist the grant manager and MEAL team in following up with senior program officers on target indicators and accurate documentation
  • Follow up on grant specific procurement raised at country level in coordination with program focal points such as international pharmaceutical procurements
  • Assist in the preparation and review of internal and external reporting requirements, such as situation and narrative reports
  • Assist in developing organization capacity for documentation, multimedia and information usage
  • Copy editing and compilation of narrative reports
  • Maintain and catalogue hard copies of grant specific files throughout project life cycle– copies of site specific documentation to be submitted at country level
  • Write meeting minutes at grant opening and closing meetings, trainings, and routine liaison meetings with relevant departments
  • Travel to program with sites to collect documentation, as needed.
  • Comply with IMC Code of Conduct.
  • Any other duties as assigned by the Grants Management


Qualifications & Preferred Skills

Personnel Qualifications (Special training/experience required) provide 4 of the 5 requirements:

  • At least 1 year working in an NGO or private sector
  • Highly proficient in written and verbal English; Kurdish and Arabic language skills a plus
  • Detail oriented; ability to speed type a plus
  • Ability to meet deadlines and prioritize multiple tasks
  • Willing to work unsupervised and enforce procedures

Personnel Qualifications (Special training/experience required) :

  • A minimum of a Bachelor Degree in relevant subject (English Language, Political Science, Public Health); Experience in the humanitarian field (1-2 years) preferred
  • Ability to adhere to a schedule, IMC security policies, and willingness to learn and take initiative
  • Strong knowledge of Microsoft Office Suite (Excel, Word and Outlook)
  • Experience in report writing and/or database management is desirable
Only candidates can apply for this job.

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