Job description
Objective 1: Drivers & Fleet Management
- Follow vehicle rental contracts
- Establish vehicle movement schedules
- Manage drivers and vehicles’ fleet
- Ensure that safety equipment is available on board of all vehicles
- Permanently ensure that all drivers have received general training and carry out regular testing
- Ensure that drivers are aware and respect safety rules and procedures
- Check that vehicle log books are in place and are used correctly
- Ensure that fuel consumption and vehicle mileage are monitored, consolidated, analysed and recorded
- Ensure that all vehicles have accompanying administrative documents and that these are correctly filed and monitored
- Organise, follow and provide documents for transportations of materials to programmes and bases
Objective 2: Equipment/Telecommunications Management
- Update inventory in real time
- Optimize distribution of materials according to task needs
- Organize the installation, safe-guarding and monitoring of materials
Objective 3: Management and Monitoring of IT Equipment
- Update antivirus software
- Set-up a local network and ensure its proper use
- Implement backup and data-protection procedures
- Ensure the maintenance and correct use of IT equipment
- Provide technical assistance to teams and organize training sessions
Objective 4: Security
- Implement team safety measures as determined by the coordination team
- Support teams in safety rules and procedures
- Pass on any security-related information to his/her line manager
Objective 5: Supplies Management
- Select storage locations and create a plan for the development and security of these sites
- Ensure material is stored under suitable conditions and monitor expiration dates
- Ensure procedures are followed as stock is checked in and out
- See that all documentation linked to stock is complete and correct
- Supervise monthly physical stock inventory
Objective 6: Maintenance of the office and the guesthouse
- Carry out all minor works /repairs for the office and the guesthouse
- Supervise and monitor the progress of rehabilitation & construction
Objective 7: Participate in market survey and purchase process
- Participate in updating suppliers and price list
- Participate in following market prices
- Participate in assessing new supplier
- Participate in performing quotations with suppliers
Qualifications & Preferred Skills
- University degree in related fields, and/or equivalent professional experience
- Professional experience within an NGO would be a plus
- Technical knowledge in the related field (mechanic, IT, maintenance, supply chain…)
- Ability to prioritize tasks and to be flexible
- Strong organizational skills
- Good sense of responsibility
- Energetic, proactive, flexible and good team player
- Strongly motivated by humanitarian work
Languages:
- Mandatory: Fluency in written and spoken Arabic and Kurdish. Very good communication skills in English.
