Job description
The Finance Manager will exercise financial oversight of the donor funded projects and will participate as a key member of finance team. The Finance Manager will provide leadership in developing tools for successfully administering a donor budget and providing financial analysis of the projects performance to inform decision making processes. As a key member of the finance team, the Finance Manager will work with finance staff from Concern Iraq/Syria, Consortium Members (if any) and Sub-Agreement Partner agencies and will oversee the coordination of reporting that adheres to all agencies financial protocols. S/he will work closely with the Concern Iraq/Syria Country Finance Controller to submit accurate reports in line with Donor and HQ-Dublin requirements. The Finance Manager will report to the Country Finance Controller.
A. Finance Management:
- Coordinate the financial aspects of the multi-state, multi-year, multi-partner programs in line with Concern Iraq/Syria requirements.
- Oversee financial aspect of sub-grant tracking and subcontracting, ensuring forward planning and preparation for donor reporting, adherence with donor requirements and timelines, and timely submission of sub-grantee reports.
- Ensure that financial management systems and records are effective and robust in order to identify and protect the assets and interests of all stakeholders.
- Consolidate cash flows, reporting templates, financial plans and amendments throughout the project life.
- Review and monitor budgets to support financial stability, efficiency and value for money.
- Maintain all records and files in accordance with Donor, Concern and KRI National law requirements.
- Maintain an adequate filing system for all financial and accounting deliverables to ensure ease of access during internal/external audit.
- Monitor budget burn rates and recommend appropriate action on any significant variances ( +/-10%).
- Prepare budget amendments based on performance and currency fluctuation.
B. Financial Reporting:
- Assist in consolidating financial reports, fund requests and budgets in a timely fashion.
- Ensure that all financial records and accounts are compiled on time, accurately and in line with international accounting standards and donor regulations.
- Finalize year end accounts and assist in providing any ad-hoc year reports that may be required.
- Ensure all consortium members and Implementing Partners submit accurate reports.
- Maintain accounting records.
- Follow up on timely implementation of the recommendations to remedy significant variances.
C. Capacity Building:
- Occasionally participate in consortium/Implementing partner meetings to foster compliance and to address any financial issues.
- Ensure that sub-grant related processes and procedures are consistently implemented through the use of compliance checks and agreements.
- Undertake periodic visits in order to support consortium members and Implementing partners and put forward recommendations for improvements, where appropriate.
- Facilitate training sessions on grants management, general accounting, internal controls and administrative systems.
- Ensure internal audit recommendations for grant funded projects are adhered.
- Track lessons learned and share with consortium members and Implementing Partners throughout the projects implementation.
- Organize for Peer reviews amongst the finance personnel of the sub agreement partner agencies and draw lessons learnt to improve financial oversight.
D. Team Management:
- Provide on-the-job training to Finance Officers and assistants. Provide training and support to finance staff those working on specific projects through formal and informal training. Liaise closely with other managers to ensure fulfilment of project goals.
- To support and promote the standards outlined in the Programme Participant Protection Policy and Concern Code of Conduct to their team, partner organisations and beneficiaries, and be committed to providing a safe working environment.
- To contribute to the establishment of preventive measures to reduce the potential for abuse in Concern programme
E. Other tasks: Other tasks as required by Country Financial Controller and Country Director.
Time schedule
The working hours are the following: 8:00 am to 5:00 pm from Sunday to Thursday with one hour lunch break
Important additional responsibilities of all staff:
To adhere to the standards of conduct outlined in the Concern Code of Conduct and Programme Participant Protection Policy.
To support and promote the standards outlined in the Programme Participant Protection Policy and Concern Code of Conduct to their team, partner organisations and beneficiaries, and be committed to providing a safe working environment.
Concern Staff Code of Conduct and Programme Participant Protection Policy (P4):
Concern has a Programme Participant Protection Policy and Concern Code of Conduct which has been developed to ensure the maximum protection of programme participants, especially beneficiaries, from abuse and exploitation, and to clarify the responsibilities of Concern staff, partner organisations, and anyone engaged by Concern or visiting our programmes, and the standards of behaviour expected of them. In this context all Concern staff has a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct of their work in accordance with Concern’s core values and mission.
Any candidate offered a job with Concern will be expected to sign the Programme Participant Protection Policy and Concern Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Code of Conduct candidates demonstrate they have understood its content and agree to conduct themselves in accordance with the provisions of this document.
Any breach of the Programme Participant Protection Policy and Concern Code of Conduct by employees of Concern during the course of their employment will result in disciplinary action up to, and including, dismissal.
Equal opportunities: Concern values diversity in the workplace and is a committed equal opportunity employer. We encourage applications from all suitable candidates regardless of gender, race, family or marital status, ethnicity, age, sexual orientation, disability, class, caste or religion.
Concern has a Code of Conduct and a Programme Participant Protection Policy to ensure the maximum protection of Programme participants from abuse and exploitation.
Qualifications & Preferred Skills
- Only Iraqi nationals need to apply for this position
- Minimum of Bachelors (preferred Master’s degree and/or professional qualification) in finance management with proven capacity and skills in financial management and accounting.
- A minimum of three year experience in financial and grant management with major donors
- Demonstrated evidence of capability in designing, implementing and monitoring systems of financial management, controls and accounting systems.
- Fluency in both written and spoken English and Arabic.
- Previous experience of working with Microsoft Great Plain 2015, a great plus.
- Proven ability to manage other people and experience in working in a multi-cultural team.
- Willingness to travel within Iraq/ Syria and internationally.
