Finance & HR Assistant

Job description

Execute human resources and administrative tasks, as well as do follow-up of the project accountancy, according to supervisor’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

Tasks and responsibilities:

• Execute administrative and legal-related tasks, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
• Support the recruitment, hiring and induction of new team members, ensuring the transparency and correctness of the process.
• Prepare employment contracts accurately and in conformity with legal requirements.
• Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
• Update and pay Social Security & Tax for all employees in order to meet legal requirements and duties.
• Ensures punctuality and accuracy of staff payroll, as well as proper procedures at the end of a contract in order to meet legal requirements and MSF’s standards.
• Follow up service and rental contract dates.
• Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
• Assist the responsible managers in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and keep strict control on all documentation involved.
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
• Make all administrative information available to the staff (posting, meetings, etc.)
• Classify and prepare all accounting pieces as requested by the responsible manager.
• Support the responsible manager in translating documents into local language and assist in meetings upon request.

Qualifications & Preferred Skills

• Working place in Al-Musayyib, Babil.

Education:

• Minimum educational level: Diploma / Bachelor in Finance, Business, Human Resources, Administration or related area.

Experience:

• 2 years’ minimum previous work experience in similar positions is required
• Any length of experience with NGOs is desirable
• Any length of experience with MSF is an asset

Knowledge & Skills:

• Supervisory skills
• Capacity to plan and organize his/her work
• Multi-tasks management
• Capacity & willingness to work autonomously and independently
• Writing capabilities
• Communication skills
• Computer skills (proficiency in MS Office and willingness to learn other software)

Languages: Fluency both in English and Arabic is essential.

Competencies:

• Results and Quality Orientation
• Planning & Organizing
• Teamwork and Cooperation
• People Management
• Behavioural Flexibility
• Commitment to humanitarianism / MSF principles