Field HR & Admin Assistant – Khabat

Job description

  • Establish, manage, and maintain personnel files in an accurate and consistent manner.
  • Substantiates applicants’ skills by administering and scoring tests where applicable.
  • Schedules candidate interviews by coordinating appointments with the relevant panel members.
  • Welcomes new employees to the organization and conducts orientation.
  • Provides payroll information by collecting time and attendance records.
  • Maintains and regularly updates attendance records and Time Sheet of staff.
  • Submits employee data reports by assembling, preparing, and analyzing data and information.
  • Maintains employee information by entering and updating employment and status-change data.
  • Provides secretarial support by entering, formatting, and printing information; organizing work.
  • Maintains staff confidence and keeps human resource information highly confidential.
  • Prepares Employment contracts
  • Enters all required data of all staff members into QANDIL’s HR system and policies
  • Reviews all applications to vacancies; prepares candidate shortlists; participates in recruitment
  • Keeps records and maintains all relevant correspondence, incoming and outgoing letters;
  • Creates and maintains filing and reference system as per QANDIL’s guidelines;
  • Drafts routine correspondence, letters, documents and forms related to QANDIL admin matters.
  • The HR/Admin Assistant may also be assigned other relevant tasks by his/her line manager(s).

Qualifications & Preferred Skills

  • University degree, preferably in the area of human resources or administration.
  • Two years of previous HR experience is highly desired
  • Excellent written and verbal communication and organizational skills.
  • Ability to work effectively and harmoniously with colleagues from varied cultures and professional backgrounds.
  • Ability to handle confidential matters
  • Ability to meet deadlines and work under pressure.
  • Excellent level of computer literacy required
  • Personal commitment, efficiency, flexibility, and drive for results
  • Fluency in English and Kurdish. Knowledge of Arabic is an advantage.


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