Job description
The overall objective of the deputy project manager is to ensure, under the responsibility of the project manager (PM), the implementation of activities within the frame of the project and to develop any other activities related to education or child protection. In the absence of the project manager, his/her direct line manager will be the Head of mission/CP programme coordinator.
Responsibility1: Ensure the implementation and monitoring of the project
- Participate with the PM in drawing up the action plan and activity timetable in order to achieve the project results.
- Prepare with the PM weekly work plans and follow up on the progress.
- Participate to weekly internal coordination meeting.
- Supervise the implementation of child protection and education activities in different locations of the project.
- Work closely with the PMA to monitor the project indicators on a regular basis.
- Ensure that the monitoring tools are used properly by the partner/teams.
- If needed, develop new monitoring tools and reporting templates for educational and protection activities with the support of the PM and CP advisor.
- Work closely with PMA to make sure that logistical, administrative and financial procedures linked to programme implementation are followed and alert the PM if gaps are observed to take corrective actions.
- Identify and share with the PM any technical problems faced, potential risks and proposed solutions
Responsibility 2: Management of the program team at field level
- Supervise and follow the teams according to the daily / weekly tasks and staff planning.
- Work closely with the Child Protection Advisor to provide trainings, on-job recommendation and capacity building sessions to the team.
- Organize regular meetings with team leaders and supervisors.
- Ensure that all staff respect confidentiality and follow TGH ethical guidelines.
Responsibility 3: Follow-up and capacity building of the local partner
- Organize regular meetings with the partner’s team to follow up on the project implementation.
- Make sure that the information needed is shared on due time (Activity reports, minutes of the meetings and data on beneficiaries/activities…).
- Follow up the advance and the expenses made by the partner.
Responsibility 4: Reporting
- Report on a daily basis to the PM.
- Collect data/reports from Team Leaders and Supervisors
- Participate, under the supervision of the PM, in writing the intermediate and final reports for donors on education and child protection programs.
- Participate in writing articles, taking pictures, creating communication tools for the donor or HQ.
- Write the minutes of meetings and activity reports.
Responsibility 5: Representation and external coordination
- At the request of the PM, represent the association with donors, partners, local authorities and stakeholders involved in the implementation of the project.
- At the request of the PM, attend and actively participate to the dedicated clusters and coordination meetings (Education, Child Protection)
- With the PM, maintain good professional relationships with the MoE, DoE, Dolsa, UN Agencies, & NGOs (national & international)
Responsibility 6: Participation in the development of new projects
- Give inputs and participate to development of any possible/future education or child protection concept note, project proposal.
- Contribute to needs assessment for new interventions.
Responsibility 7: Other duties
- Ensure translation, oral and written, from Arabic/Kurdish/English and vice versa.
- Ensure that the security tracking is respected, monitor the security context and situation on the field at any time and provide feedback to the PM.
Qualifications & Preferred Skills
- At least two years’ experience in a management position with NGO.
- Proven experience of working in Child protection and/or education emergency programs, including Psychosocial Support and case management components.
- Knowledge on Child Protection, Psycho Social Support (PSS), Psychosocial First Aid (PFA), Case Management (CM), Gender Based Violence (GBV) and others related topics.
- Knowledge on Department of Labour and Social Affairs (DOLSA) official guidelines, Standard Operating Procedures for Child Protection Case Management (SOP) or other official guidelines and tools.
- Excellent communication and interpersonal skills.
- Solid programmatic, organizational planning and reporting skills.
- Excellent knowledge of Microsoft Office (with focus on Excel and Word).
- Very creative, active, positive and flexible.
- High mobility required.
- Strongly motivated by humanitarian work.
