Job description
TGH is working in KR-I since June 2013 mainly providing socio-educational and psychosocial services to Syrian refugees and IDPs.
Under the direct supervision of the Administrative Coordinator, Admin/fin/HR officer supports the mission in all Finance, Human Resources and Administrative issues of TGH offices and projects in KR-I. He/she directly supervises the Administrative assistant
Responsibility 1: Perform proper accountancy and financial closure according to TGH regulations
- Verifying that any transaction is supported by proper supporting documentations as per TGH’s financial and logistics rules and regulation and proper authorization is obtained prior releasing a payment, as well as verifying all expenses allocations
- Perform the monthly accountancy check with the support of the Admin Coordinator
- Complete the monthly provisional closing using SAGA
- Prepare the monthly accountancy package for HQ
- Assisting Admin coordinator in any financial related issue (rental contracts, car rental contracts, communication arrangements, etc.)
- Editing and/or scanning vouchers and other documents of TGH mission to submit to Erbil or to Headquarters
- Perform all tasks of the Assistant as necessary during her absence (daily accountancy, payments, cash count etc)
Responsibility 2: Ensure overall HR information and documentation management
- Check the overall DATA salary information before Admin coordinator check and validation
- Keep up to date, in collaboration with the Administrative assistant, the HR DATA file
- Perform, as per needed, working contract, amendment, work certificate
- Ensure that all HR folders are complete and updated
- As per needed and requested by Admin Coordinator, ensure payments of salaries on the field for field teams
- Manage the dedicated administrative personnel (Admin Assistant and cleaner/cook if needed)
- Maintain up to date TGH contact lists
- Accompany the Administrative assistant in recruitment process (job description, job vacancy, selection process)
- Assisting Administrative coordinator in any HR related issue
- Perform all tasks of the Assistant as necessary during her absence (collect HR Data to prepare salaries, payroll etc)
Responsibility 3: Ensure TGH compliance with all administrative requirements
- Ensure a proper level of information for TGH regarding all Iraqi laws and regulation in all fields and make sure that TGH is acting in compliance with all of them
- Ensure the link between TGH and all institutional administration (Ministry of Finance, Ministry of Economy, Ministry of Interior) as per required by the Administrative Coordinator
- Assist Admin Coordinator in preparation of audits
- Ensure a proper level of soft and hard records for all TGH documents (financial, accountancy, administrative, HR)
- As per requested by Admin Coordinator, ensure TGH administration representation in internal and/or external meetings
- Perform translation tasks as required
Qualifications & Preferred Skills
- Relevant university degree or similar education
- At least 2 years’ experience working in a similar position
- Experience of managing and handling cash
- Experience with using SAGA accounting software
- Experience of working with Non-Governmental Organizations
- Flexible approach to manage and prioritize a high workload and multiple tasks with tight
- deadlines
- Confident & proficient in the use of MS Office, with advanced Excel proficiency
- Good social skills to establish strong working relationships with colleagues
- Due to the nature of the tasks to be performed, confidentiality is a requirement
- Strongly motivated by humanitarian work
- Energetic, positive, flexible and good team player
- Good communication skills
- Fluency in written and spoken Kurdish Sorani, English and Arabic
Languages:
Mandatory: Fluency written and spoken Kurdish, Arabic and English
