Admin/Fin/HR Officer

Job description

TGH is working in KR-I since June 2013 mainly providing socio-educational and psychosocial services to Syrian refugees and IDPs.

Under the direct supervision of the Administrative Coordinator, Admin/fin/HR officer supports the mission in all Finance, Human Resources and Administrative issues of TGH offices and projects in KR-I. He/she directly supervises the Administrative assistant

Responsibility 1: Perform proper accountancy and financial closure according to TGH regulations

  • Verifying that any transaction is supported by proper supporting documentations as per TGH’s financial and logistics rules and regulation and proper authorization is obtained prior releasing a payment, as well as verifying all expenses allocations
  • Perform the monthly accountancy check with the support of the Admin Coordinator
  • Complete the monthly provisional closing using SAGA
  • Prepare the monthly accountancy package for HQ
  • Assisting Admin coordinator in any financial related issue (rental contracts, car rental contracts, communication arrangements, etc.)
  • Editing and/or scanning vouchers and other documents of TGH mission to submit to Erbil or to Headquarters
  • Perform all tasks of the Assistant as necessary during her absence (daily accountancy, payments, cash count etc)

Responsibility 2: Ensure overall HR information and documentation management

  • Check the overall DATA salary information before Admin coordinator check and validation
  • Keep up to date, in collaboration with the Administrative assistant, the HR DATA file
  • Perform, as per needed, working contract, amendment, work certificate
  • Ensure that all HR folders are complete and updated
  • As per needed and requested by Admin Coordinator, ensure payments of salaries on the field for field teams
  • Manage the dedicated administrative personnel (Admin Assistant and cleaner/cook if needed)
  • Maintain up to date TGH contact lists
  • Accompany the Administrative assistant in recruitment process (job description, job vacancy, selection process)
  • Assisting Administrative coordinator in any HR related issue
  • Perform all tasks of the Assistant as necessary during her absence (collect HR Data to prepare salaries, payroll etc)

 Responsibility 3: Ensure TGH compliance with all administrative requirements

  • Ensure a proper level of information for TGH regarding all Iraqi laws and regulation in all fields and make sure that TGH is acting in compliance with all of them
  • Ensure the link between TGH and all institutional administration (Ministry of Finance, Ministry of Economy, Ministry of Interior) as per required by the Administrative Coordinator
  • Assist Admin Coordinator in preparation of audits
  • Ensure a proper level of soft and hard records for all TGH documents (financial, accountancy, administrative, HR)
  • As per requested by Admin Coordinator, ensure TGH administration representation in internal and/or external meetings
  • Perform translation tasks as required


Qualifications & Preferred Skills

  • Relevant university degree or similar education
  • At least 2 years’ experience working in a similar position
  • Experience of managing and handling cash
  • Experience with using SAGA accounting software
  • Experience of working with Non-Governmental Organizations
  • Flexible approach to manage and prioritize a high workload and multiple tasks with tight
  • deadlines
  • Confident & proficient in the use of MS Office, with advanced Excel proficiency
  • Good social skills to establish strong working relationships with colleagues
  • Due to the nature of the tasks to be performed, confidentiality is a requirement
  • Strongly motivated by humanitarian work
  • Energetic, positive, flexible and good team player
  • Good communication skills
  • Fluency in written and spoken Kurdish Sorani, English and Arabic


Mandatory: Fluency written and spoken Kurdish, Arabic and English

Only candidates can apply for this job.

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