Job Requirements
– Bachelor Minimum Requirements
– Degree in business Requirements
– administration or relative field
Bachelor Excellent organizational and time-management skills
Personal Skills
– Proven experience as executive secretary or similar administrative role
– Proficient in MS Office and “back-office” software (e.g. ERP)
– In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry
– Familiarity with basic research methods and reporting techniques
– Excellent organizational and time-management skills
– Outstanding communication and negotiation abilities
– Integrity and confidentiality
– Fluent in language skills English, Arabic, Kurdish
Responsibilities
– Maintain executive’s agenda and assist in planning appointments, board meetings, conferences etc.
– Attend meetings and keep minutes
– Receive and screen phone calls and redirect them when appropriate
– Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
– Make travel arrangements for executives
– Handle confidential documents ensuring they remain secure
– Prepare invoices or financial statements and provide assistance in bookkeeping
– Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
– Maintain electronic and paper records ensuring information is organized and easily accessible
– Conduct research and prepare presentations or reports as assigned
